So:
Phase 2 opens on Monday, 31 March, at 12:00 (lunchtime) GMT. There are 61 team places available for debaters and 42 places available for adjudicators. These
numbers include the 40 team places that we initially saved for Phase 2,
as well as the places of those teams and judges who registered during
Phase 1, but have dropped out for various reasons (sadly, most
cancellations were made due to failure to pay the registration fee on
time).
Registration of teams: In Phase 2 each institution, regardless of whether they have any teams already registered or not, is allowed to register only 1 additional team. It might be
that for some institutions this is their 1st team and for some it is
the 3rd team. Even if your institution has not registered before, you
still get only one place.
Also a waiting list of institutions
(!) will be created. After the team cap of 160 is filled, registrations
continue, but teams will be assigned places below the line according to the time of registration. The waiting list is open for institutions who have not been able to register their team in Phase 2.
This means that an institution who already has 3 teams registered, can
not put their 4th team on the waiting list. Also institutions who did
not register in Phase 1, but registered their one and only team in
Phase 2, are not able to put their 2nd team on the waiting list.
Registration of adjudicators: In Phase 2 it is possible to register only n-1 adjudicators. This means that if an institution already has 2 teams and 2 (or more) judges
registered and they will register another, 3rd, team, they will not be
able to register any more adjudicators because according to the n-1
rule an institution is required to provide exactly and only 2 judges.
If you have for example 2 teams and 1 adjudicator listed, then you are
able to register another team as well as one additional adjudicator –
in fact, you are even obliged to register the second adjudicator
because of the n-1 rule. In addition, the strict application of the n-1
rule means that those institutions, who are now about to register their first (and only) team, are not able to register any adjudicators. Please do your
maths to find out if your institution is allowed to register another
judge or not. Please note that the registration system will also be
counting, so you will be barred from registering additional judges if
their participation is not required by the n-1 rule.
This
limitation is absolutely necessary because of the massive amount of
adjudicators that registered during Phase 1. As we did not expect so
many judges to register already in Phase 1, we are compelled to
disallow registration of independent adjudicators in Phase 2. We accept
n-1 adjudicators, because their registration is a necessary
prerequisite for registering the teams. A waiting list is created also for adjudicators.
Registration procedure:
Other than that the procedure is the same as in Phase 1. Again, you are
asked to register using the registration form found on our homepage http://www.eudc2008.eu. After filling out and submitting the form, an automatic invoice will be generated. If you choose to pay by credit card, you NEED TO enter your credit card details immediately.
If something happens during the registration and you are for some
reason unable to do this, you should contact our Payments Coordinator
Piret Poopuu at
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, who will instruct you further. If you wish to pay by bank transfer, please save or print the invoice and then proceed to pay in your chosen bank. All the payment details for the transfer can be found on the invoice, in case of additional questions please, again, contact Piret. The
login passwords you have been given are not meant for paying and can
not be used for this, so please do not try to login at our homepage
with the given password to make the payment.
Registrants will then have until 13 April 2008 to pay the participation fee of 210EUR per participant. Subject to an eligibility check on institutions, we will confirm their places after payment is made and received. Please make sure you forward the invoice
and the payment request to the payers in due time and also check that
they make the payment in due time. Otherwise you may be in trouble once
the payment deadline approaches (as we experienced during Phase 2). If
you are not sure the payment reaches us by April 13th, please send us a
document confirming that the bank transfer has been made (copy of the
payment order, confirmation letter from the bank etc.). If you pay by
credit card, please make sure that your credit card limit is sufficient
for us to debit the money from your card.
After
the general team cap of 160 is filled we will close the registration
and a waiting list is created. If any of the registered teams, whose
participation has not yet been confirmed, should drop out, teams will
be pulled up from the institutional waiting list according to their
registration time. The same applies for judges after adjudicator cap of
120 is reached. You are on our final list of participants only when
your status has been changed from Registered to Confirmed.
If any team places remain available and
there are no more institutions on the waiting list, we may make an open
call once more, so that any remaining team places will be assigned to
institutions on a first-come-first-served basis (even institutions that have 3 teams already).
In case of any questions regarding the registration procedure, please contact our Communications Director Maarja Teder at
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.
But before sending your question, please check our homepage - the FAQs
section and the Q&A and other posts under Info for participants. We
have already answered a lot of questions during the past weeks and
earlier, many of which are of use also during Phase 2, so we would
greatly appreciate if you tried not to ask questions that have already
been publicly answered.
We have also received a few important questions, which are answered below for everyone to read and take into consideration.
Questions & Answers
Q: What does it mean that only n-1 judges can register during Phase 2?
„I registered as an extra adjudicator for my university during phase 1. During phase 2 my university hopefully plans on sending another
team along with another adjudicator who is on the waiting list. Does
the fact that I have registered myself as an adjudicator (because with
my name on the list the university already has two judges) will prevent
my university from registering another judge during phase 2? Is there
any way to guarantee that my status as an extra judge will remain even
during phase 2 or is there a possibility to shift my status from an
institutional adjudicator to an independent adjudicator?"
As
we have announced, in Phase 2 we are unfortunately not able to allow
registration of independent adjudicators and extra adjudicators above
the n-1 rule. However, the independent and extra adjudicators, who have
registered in Phase 1 and paid the participation fee,
will remain enlisted. The limitation concerning adjudicators that was
described above affects only new registrants.
We
are not able nor willing to change the status of any participants
registered so far. The situation described in the question above will
lead to the consequence
where your institution is not able to register any more judges. We
suggest that you remain on the list and after consulting with
representatives of your institution decide whether you wish to remain on the list yourself or simply concede your place to
the other judge (since the names of participants can be changed during
Phase 3). In this case you can simply substitute your name with his/hers and you will have to settle your accounts
(participation fee) between yourselves. Another option is that you
delete your registration in general, but we do not suggest this, as
there are very few adjudicator places available, so you may lose your
place altogether. In case you don't inform us of a different choice, the 2 judges registered so far are the only ones who can participate.
We hope that you understand our decision to limit the registration of judges. We were very surprised to see such great interest in
our event on the part of judges, that is why we did not deem it
necessary to impose any limitations in Phase 1 (and initially neither
in Phase 2). However, as 100 judges registered in Phase 1 – whereas the
general adjudicator cap is 120 – we see no other option. This is the
only way to guarantee that institutions that will be registering their
team in Phase 2 will not be prevented from doing so because of the
impossibility to register the required n-1 adjudicator.
Q: How do I get the password for login later?
During
registration, please enter your correct personal e-mail address at the
appropriate place on the form, because the password sent to you is
personal. Make sure to enter a correct (!) address in the correct
blank, otherwise you will not get the password. If you still encounter
problems, please send an e-mail to
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.
Good
luck to everyone with registration! As the 120 places in Phase 1 were
filled in only ca 50 minutes, there is probably no time to waste after
registration opens this time either.
With best regards,
EUDC 2008 Tallinn team
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http://www.eudc2008.eu
