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WUDC 2009 Cork
WUDC team at EUDC in Tallinn
Tuesday, 17 June 2008
Dear All,
With the EUDC 2008 fast approaching I'm sure everyone in Europe is looking forward to what I'm sure will be an excellent Championships.
With registration for Cork Worlds 2009 opening shortly after the EUDC this year, the Organising Committee for Cork Worlds 2009 will have a number of representatives in Tallinn to answer any questions that people may have.
We will have representatives from almost every Department of Championships in attendance, including:
* Adjudication.
* Finance & Procurement.
* Registration & Communications.
* Equity.
* Logistics
* Hospitality and Transport.
We look forward to meeting all of you and answering any questions you may have. In the mean time the very best of luck to all who are taking part and we hope everyone has a safe trip! In addition as always full information can be found on our website www.corkworlds2009.com
Best wishes,
Mark
Webmaster: It probably helps, when you send a message that you have launched a site, that you add the site's webadress. Thats at least how I do it :D Well from the email adress I could see that its :
It is with great pleasure, and as promised that we launch the new Cork Worlds 2009 website effectively immediately.
The
new website in addition to being a total redesign, has a lot more
content and features, and will be regularly updated over the coming
weeks and months to provide all with the most up to date information.
We hope you enjoy it, and if you have any suggestions please email us at
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.
I would like to issue a correction and a clarification
to my previous email detailing the registration details for Cork Worlds
2009.
Firstly may I apologise to all, an error was made in the
previous email regarding the dates of registration for Cork Worlds
2009. In the run up to this announcement several possible sets of dates
had been considered in seeking to strike the best balance for all
concerned and the wrong dates got included in the email that was sent
on yesterday.
Secondly we have also taken on board the concerns
that have been addressed to us over the last 24 hours and those
concerns have been given due consideration.
As such the dates for each stage of registration for Cork Worlds 2009 are:
Stage 1 – Initial Registration: Open: August 1st 2pm Ireland - Close: August 14th 6pm Ireland (BST)
Stage 2 - Payment: Open: September 1st 2pm Ireland – Close: October 9th 6pm Ireland (BST)
Stage 3 – Individual Details: Open: October 13th 2pm Ireland – Close: November 7th 6pm Ireland (BST)
The
deadline for the receipt of applications under the N-1 waiver programme
and for independent adjudicators wishing to come to Cork Worlds 2009
remains July 18th 6pm Ireland (BST).
In all other respects the
original announcement is correct and all policy remains the same and
unchanged. I regret any confusion that has been caused and hope that
this email provides full clarification. As always all details will be
available on our website (www.corkworlds2009.com).
If anyone has any further queries I will be happy to address them and I can be contacted by email to
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or on +353-86-3738177.
It is with great pleasure that I announce the details, and also the dates for registration for Cork Worlds 2009.
In
keeping with all areas of Cork Worlds 2009, in registration we shall
endeavor to provide an efficient, effective and painless registration
system for all users, from day one of initial registration, right up to
checking into your hotel room and registering for each debate. The team
cap for the Championships is set at 300 with an institutional cap of
three teams, and the registration fee is set to €400 per delegate,
whether adjudicator or speaker.
The entire registration process will take place via our website (www.corkworlds2009.com) in three stages:
Stage One - Opens July 14th 2pm Ireland & closes July 21st 6pm Ireland (BST)
This stage requires institutions to register the number of teams and adjudicators that they wish to send to Cork Worlds 2009.
Naturally
places are on a first come first served basis, and those who seek to
register subsequent to us reaching our team cap will be placed on a
waiting list. Initially 266 team places will be released with 34 held
back to comply with a recommendation of the World Universities Debating
Council. The World Universities Debating Council recommended that one
team place be reserved at the initial stage of registration to ensure a
minimum of one team from each country who attended the World
Universities Debating Council at the previous year's WUDC. The
remaining 34 places, along with any places that may become free due to
failure of institutions to pay on time for example, will be distributed
subsequently to institutions on the waiting list.
All offers
made to institutions on the waiting list will be made via email and
will have to be accepted within 3 days. Failure to accept within 3 days
will lead to the place being offered to the next institution in line.
Once
this stage closes a full eligibility check will be run on all
institutions, all eligible institutions will receive notification, and
will be allowed progress to stage two. If any ineligible institutions
register they will receive notification, their registration will be
canceled and their place allocated to the next institution on the
waiting list.
As a word of caution we would like to alert all that
we expect registration for Cork Worlds 2009 to fill exceptionally
quickly and thus we would recommend that all be ready to register for
the institution immediately when registration opens.
Stage Two - Opens August 1st 2pm Ireland & closes August 14th 6pm Ireland (BST):
In
the second phase of registration payment will be required in full.
Payment can be made either by wire transfer direct to our bank account
or by credit or debit card through our online service provider. It must
be noted that the payee (i.e. the institution or individual making the
payment) will bear the full transaction costs of whichever method of
payment that they choose. We must receive the full registration fee of
€400 per person.
Furthermore failure to pay, or provide
notification of payment on time will lead to that individual's or
institution's registration being cancelled and being offered to the
next institution or individual on the waiting list.
For
institutions on the waiting list who are subsequently offered a place
at Cork Worlds 2009 and accept within 3 days, they will have two weeks
from the date of that acceptance to pay in full or provide notification
of payment.
Stage Three - Opens October 13th 2pm Ireland & closes November 7th 6 pm Ireland (BST):
The
third phase will require individual delegates providing us with
detailed information. The Registration Team will be aiming to procure
as much information as early as possible in order to streamline the
running of the Championships.
Information that will need to be
provided at this stage will include, but is not limited to personal
contact details, dietary preferences, travel arrangements etc.
Additional Information:
The N-1 Rule & Waiver Programme:
Due
to our strong pool of local judges, Cork Worlds 2009 is in a position
to offer a scheme whereby institutions that may be having difficulties
meeting n-1 requirements, can apply to the adjudication team for a
waiver from n-1.
Prior to the opening of official
registration for Cork Worlds 2009, the adjudication team will be
accepting applications for one of the limited number of judge waivers
we will be granting. An application for a waiver must be submitted to
the adjudication team by emailing adjudication@corkworlds200
9.com
by July 18th stating the number of the teams and adjudicators that can
be sent and the reason for applying for the waiver (E.g. funding, size
of society). Applications will be acknowledged with 48 hours and if an
institution fails to get an acknowledgment they should contact us again
promptly.
Each application for a waiver will be considered on
a case-by-case basis. Institutions will then be informed prior to the
opening of registration whether or not their application for a waiver
has been successful and how many teams/judges they are required to
register. There will be no cost to institutions that apply for and are
successful in their application.
In all other cases the N-1
rule will be strictly applied and no leniency will be offered to
institutions who neither did not apply for, nor were granted a waiver
if they fail to fulfill their N-1 obligation. The purpose of this
programme is to facilitate participation in the Championships by teams
who otherwise would have difficulty doing so.
Adjudicator Cap & Independent Adjudicators:
The
number of adjudicators that each institution may register is limited to
N-1 (N being the number of teams that institution is sending). The only
exception to this is for institutions sending one team who will also be
allowed to register one adjudicator if they wish.
So for
institutions wishing to send three teams, two adjudicators will be
required, for two teams one adjudicator will be required and for one
team there is the option of sending one adjudicator or not.
If
institutions wish to send adjudicators over the n-1 requirement then
the details of those adjudicators should be sent to adjudication team
by emailing adjudication@corkworlds2009.com
by July 18th and state the names of the additional judges they wish to
send along with a brief description of their experience. The
adjudication team will then review the applications and successful
applicants will then be allowed to register. Applications will be
acknowledged with 48 hours and if an institution fails to get an
acknowledgement they should contact us again promptly.
Any
independent adjudicators wishing to attend the championships must
follow the same procedure outlined above to obtain permission to
register.
We do not wish this procedure to seem onerous and we will
be delighted to welcome as many institutional and independent
adjudicators as possible to the Championships. This process has been
implemented to ensure that we have both the best judging pool possible
as well as ensuring that the competition does not have an excess of
judges relative to the number of teams.
Any adjudicators who
attempt to register, without being within the allowed cap of an
eligible institution or having gained permission to register will be
deleted from the registration system.
Eligible Institutions & Individuals:
We
have a list of automatically eligible institutions for Cork Worlds 2009
from past WUDC, EUDC etc. If you have any questions over your
eligibility please get in contact with our registration department as
soon as possible. We expect registration for Cork Worlds 2009 to fill
exceptionally quickly and thus we would recommend that if in doubt
please get in touch.
Please note that the eligibility of an
institution or an individual can only be guaranteed by a decision of
the World Universities Debating Council. While the Organising Committee
of Cork Worlds 2009 will do our best to advise you of any potential
issues regarding your eligibility, ultimately the responsibility lies
with institutions and individuals to ensure that their participation is
allowed for by the constitution of the Championships. The Organising
Committee cannot take any responsibility for any subsequent decision of
the World Universities Debating Council to deny entry to any individual
or institution who we allowed to register in good faith.
Website:
I
am also delighted to announce that we will be relaunching the Cork
Worlds 2009 website (www.corkworlds2009.com) with an entirely new
design and completely updated and expanded content, and that it will go
live on Wednesday May 15th 2008. Please keep checking this site for
regular updates and we hope that you enjoy it!
Further Details:
If you need any further details, or have any queries, questions or comments, please email registration@corkworlds2009.com
or contact either Mark Collins, Director of Registration &
Communications on 00353-86-3738177, or Eoin Kilkenny Deputy Director of
Registration & Communications on 00353-87-6387900.
Any adjudication or debating related questions should be directed to the adjudication team at adjudication@corkworlds2009.com.
Thanking
you all and on behalf of the Cork Worlds 2009 team I look forward to
welcoming you to University College Cork, to Cork, and to Ireland.
WUDC 2009 Cork 
